Incorporation, annual return filing and statutory documents, handled end to end by licensed company secretaries so you can establish your business in Malaysia with confidence.
In Malaysia, every company is required by law to appoint a company secretary. The GXY team handles everything from incorporation to annual compliance, so you can stay focused on running the business.
Whether you're incorporating a new company, maintaining an existing one or restructuring, GXY manages the whole process for you, efficiently and accurately, in one place.
We register your Sdn. Bhd. or other entity type with the Companies Commission of Malaysia (SSM). In our experience that takes as little as 3 working days once the name is approved.
We file the annual return and the other yearly compliance submissions on time, keeping the company in good standing with SSM and avoiding late-filing penalties. This is a statutory filing required under the Companies Act, not a financial audit.
We maintain the company’s statutory registers, including the registers of members and directors, and its minute books, keeping your corporate records complete and compliant.
We handle share transfers, share allotments, capital reductions, new shareholders and other changes to the shareholding structure, including drafting and lodging the required documents.
We handle director appointments, resignations and other changes, making sure each is registered with SSM on time.
When it's time to close the business, we manage a compliant closure through strike-off or voluntary winding-up.
Under the Companies Act 2016, every registered company in Malaysia must appoint at least one company secretary within 30 days of incorporation. That secretary must be a licensed person recognised by the Companies Commission of Malaysia (SSM). It is a legal requirement, not an option.
The most common structure: shareholder liability is limited to the capital contributed, and 100% foreign equity may be permitted depending on the sector. It suits most businesses operating in Malaysia.
An LLP combines the liability protection of a company with the flexibility of a partnership, at a lower compliance cost. It suits professional firms and SMEs.
Allows an overseas parent to establish a base in Malaysia as a branch or representative office and enter the local market quickly, without forming a separate legal entity.
Not sure which structure fits your business? Talk to an adviser for free ›
We talk through your business needs, confirm the entity type and shareholding structure, and send you a document checklist.
Send us the shareholders’ and directors’ identification documents and the company details from the checklist. We take care of the rest.
We lodge the application through the SSM system, track the approval status in real time and keep you updated.
Once registration is complete, we hand over the full set of company documents, together with a plan for ongoing compliance.
Incorporation is only the beginning. GXY also handles the bank accounts, company changes and document certification that follow, so your business operates smoothly and compliantly in Malaysia for the long term.
We help open corporate accounts with local and foreign banks in Malaysia, prepare the board resolutions and KYC documents, and support you through the bank’s interview process, giving foreign-owned companies the best chance of a smooth approval.
We provide a registered office address that meets SSM requirements and receive government and statutory correspondence on your behalf, so no important notice is missed.
When you expand or change direction, we amend the company’s nature of business, lodge the change with SSM and update the relevant licences accordingly.
We provide certified true copies of statutory company documents for banks, government departments and overseas institutions, as required for cross-border financing and filings.
On request, we also handle back-office filings such as beneficial ownership (UBO) updates, MBRS (Malaysian Business Reporting System) submissions, and lodging your audited financial statements with SSM.
Leave the forms and the SSM filing to us. All you need to provide is the basic information above.
Certificate of Incorporation (CI)
Sample Section 17 certificate, issued by SSM on request after incorporation · Click to view →
Registration application (Section 14)
Sample application lodged with SSM under Section 14 of the Companies Act 2016 · Click to view →
Borang F
Sample Borang F form required for the registration filing · Click to view →
Our company secretaries hold licences recognised by the Companies Commission of Malaysia (SSM), so every filing is fully compliant and your statutory records stay in order.
Work with us in Chinese or English from start to finish, so you always know what is required and why.
Once you're registered we also cover accounting, licensing and more, so you keep a single point of contact and save the time and cost of briefing another firm.
Manufacturing Licence (ML), CIDB construction licences and business licences, with the government approval process handled end to end.
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Outsourced bookkeeping, financial statements and management accounts after incorporation, keeping your accounts accurate and compliant.
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A China–Malaysia cross-border perspective, with expert advice on regional expansion strategy and foreign investment structures.
Learn moreTiming is based on our past projects and subject to SSM processing. Send us an enquiry and an adviser will get back to you within 24 hours with a plan built around your business.
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